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Personal Assistant

£28000 - £30000
OTE £0
My client is one of the largest Independent Estate Agents in the South East and employ more than 200 staff, they recognised by many as the clear market leader across Essex and have expanded considerably since opening our first office in 1968. With a multi-million pound annual turnover we are constantly looking to evolve and grow as a business and need professional, dynamic and committed people to play their part in helping us achieve our ambitions.

The M.D has a very busy role running three Divisions within the Company but also retains other general responsibilities within the Group so the P.A will provide a wide range of support functions some of which are summarised below -

E-mail Communications
With large numbers of incoming e-mails on a daily basis the P.A will filter those that need to be brought to the M.D?s attention and deal with the remainder on his behalf. .
The P.A will be provided with information of a particular role, prepare the relevant copy, update the vacancy section of our website and notify pre-selected recruitment agencies. As applications are subsequently received the PA will conduct basic pre-screening, arrange interviews for those considered suitable and correspond with others whose application is not to be progressed any further. Our internal recruitment database will need to be kept up to date on an ongoing basis.
Once candidates have been successful in securing a position with our company then formal Offers of Employment and other related documentation will need to be prepared and numerous internal procedures associated with our employment process undertaken.
Throughout their career an employee?s remuneration package, working location and general terms and conditions may change and in such cases there will be additional correspondence and related internal administration procedures to follow.
All personnel records are retained on a SAGE database so working knowledge of this or similar product would be advantageous.
Statistical Analysis
Every week, month and quarter the sales teams submit statistical information which needs to be collated and processed correctly, you will need the ability to make sense of basic figure work and record it accurately onto internal spreadsheets.
The M.D runs a number of internal training courses for staff from initial Induction to more specialised sessions. To assist him he uses PowerPoint presentations and the P.A will be responsible for converting the basic course content into a professional format suitable for delivery.
Diary Management
Arranging lots of internal and external meetings, booking meeting rooms and refreshments where considered appropriate and coordinating some travel.

The ideal candidate will have/be -
?Capable of working on your own initiative within an organised environment
?Produce well written, professional and grammatically correct correspondence.
?An organised mind and structured approach
?Interact efficiently, professional and politely both with work colleagues and external customers and suppliers
?A basic understanding of general statistics with the ability to record and file accurately
?Outgoing, confident, professional and very well presented.
?Creative with a very strong attention to detail
?A proactive ?can do? attitude
?Conscientious, reliable and trustworthy, consistently being able to deliver at the highest level
?A professional telephone manner and strong communication skills.
?Take pride in all that you do with a genuine desire to provide effective support to the MD and his Senior Management Team
?Working knowledge of Audio is essential with a minimum speed of 50wpm.
?Ideally previous experience working with programs such as Sage, Adobe Illustrator and PowerPoint with the creative flair, desire and ability to learn and embrace other software packages.

Hours and Package -
?Hours 8.30am -5.30pm Monday to Friday 5 days a week.
?A basic salary circa ?28,000/?30,000max per annum.
?22 days annual holiday, a subsidised company pension scheme and discretionary year-end bonus.

This is no ordinary job and will not suit someone looking to come into the office each day just to ?go through the motions?. My client is very passionate about what they do and see employee's as their biggest asset.

The position of P.A to the M.D will suit someone that retains a diverse and extensive range of skills who wants to be stretched within a structured, motivational, professional and progressive organisation.

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