Our client is seeking a high calibre Property Manager for their accommodation company which mainly covers the corporate and leisure markets.
The Property Portfolio Manager role is a broad and varied role, responsible for tenancy and lease agreements, rent negotiations, insurance, SDLT, business rates engagements, energy procurement as well as subleasing management and compliance. The role will report to the Financial Controller as part of the Finance team but will work closely across their operations and legal teams.
Key Duties and responsibilities
The Property Manager role is based in Bristol and act as a key liaison between their Finance, Operations, Legal and Commercial teams for all their property management needs.
The key objectives of the role are:
Tenancy and Lease Co-ordination
·Negotiating terms with third parties and coordinating internal alignment with relevant teams
·Drafting and reviewing leases and management agreements and seeing through to completion
·Ensuring all maintained, filed and updated within the property database
·Ownership and coordination of property diary ensuring awareness of key dates and deadlines
·Leading property review meetings with key management to highlight key decisions to be taken, and progress outstanding issues
·Communication of changes in units to key stakeholders
·Liaising with external suppliers to advise acquisition and disposal of stock including: Council tax/business rates, Utilities, Broadband, Music Licencing, insurance
·Tracking rent reviews, negotiating and ensuring payments are adjusted accordingly once documented
·Managing the procurement and ongoing relationship with insurers to cover all risk aspects of the business including: Property, material damage, business interruption, Employee liability and travel, Public Liability, Motor fleet, Cyber insurance, IT and engineer insurance.
·Onboarding all new properties from completion including owned, managed and leased premises, gathering data from all relevant parties to ensure all risks covered
·Logging claims, capturing data and seeing through until settlement/closure
·Raising insurance claims with landlords insurance
·Reviewing all food and beverage subleases picking out key dates and responsibilities
·Ensuring subleasing compliance and controls are in place and adhered to.
·Requesting and tracking turnover rents
·Liaising with tenants, General managers and Accounts Receivable to establish service charge costs
·Ownership of Property Database: record keeping to standards expected of large scale organisation
·Monitor requirement for music licencing and review annually
·Organising the transfer of energy supply and monitoring usage
·Supporting operations to progress repair and maintenance issues
·Resolution of lease disputes including maintenance, dilapidations, insurance claims etc
·Ad hoc office assistance where required
Core Skills / Attributes
The Property Manager should be an ambitious and confident individual with strong communication, organisational, attention to detail and problem solving skills:
·Autonomous and adaptable, ability to organise and prioritise multiple tasks and deadlines
·Energetic, with ability to work as part of a team
·Excellent attention to detail and an organised logical approach is essential
·Good problem solving and negotiation skills
·Strong interpersonal skills with ability to build effective working relationships and influence change
Strong systems and Excel skills required
·Experience managing commercial or residential property in a Property Management role
·Experience within travel and hospitality or retail sectors preferred but not essential
Experience managing a team preferred
For more information regarding this exciting opportunity, please call us on 01242 228362.