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Property Manager

£24000 - £26000
OTE £0

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My client is an Independent and local Lettings and Property Management company, covering Essex.
Their team is made up of local professionals who have extensive knowledge of the area and the
market as they are passionate about the quality of customer service they.

They are looking to recruit a Experienced Property Manager for their Colchester office, managing an allocated portfolio of developments, providing efficient and accurate administration, overseeing the contracted and cyclical maintenance, supporting non-technical managers, acting as first point of contact for internal queries.

Candidates for this role must have relevant Block/Property Management experience, knowledge and qualifications and must be able to demonstrate core competencies to a high level and use these to the full in their work.

IRPM/RICS qualified with an existing and up to date corporate membership is desirable but
Specialist knowledge of; RTM Legislation, Service Charge Residential Management Code, Section 20 Consultation, Landlord and Tenants Act, Lease Restrictions and Covenant Issues and the codes of practice endorsed by ARMA is required.

Roles & responsibilities -

·Correspond with lessees, subtenants, contractors, clients, directors and professional consultants verbally and in writing
·Chair regular AGM and Directors meetings, presenting to directors and residents
·Circulate information to residents concerning management issues
·Ensure customer expectations are fulfilled on all projects for which you are responsible

Planned Preventative Maintenance (PPM)
·Carry out quarterly site visits to portfolio of sites to ensure buildings are in good order
·Produce management and inspection reports
·Ensure Health & Safety regulations are adhered to and implement any general or fire risk assessment recommendations
·Upload and maintain consistent notes on the property management system (Propman)
·Engage with appropriate contractors to carry out remedial works
·Process work orders on the property management system
·Ensure fees are issued as and when appropriate for works excluded from the management contract – for example S20 fees
·Perform insurance claims efficiently in conjunction with property services

Management Agreements
·As instructed carry out annual management agreement review, sending updated management agreements to relevant directors
·Ensure signed agreements are returned within the required time frame
·Store and save electronic copies on the property management system and hard copies in case files

·Maintain understanding of portfolios leases
·Ensure service charge budgets are compliant with the apportionments of the lease
·Develop PPM planning as specified by the lease

·Produce annual service charge budgets, including reserve funding for the forthcoming years for Directors approval
·Manage expenditure against budget throughout the financial year
·Oversee year end accounts and quarterly client statement process to ensure time scales are met and review accounting information to ensure accuracy

Policies and Procedures
·Ensure company policies and procedures are consistently applied to required standards
·Manage hard and soft copy data in accordance with the data protection act
·Consistently maintain, log and record all actions as applicable on the property management system

Continued Professional Development
·Maintain professional and technical knowledge by reviewing professional publications, continually updating knowledge and understanding of;
·Landlord and Tenant Act
·Section 20 Notices
·Service Charge Residential Management Code -2nd Edition
·Lease restrictions and covenant issues,
·Codes of practice endorsed by ARMA regulations
·Attend compulsory training in-house or externally

The ideal candidate will be/have -

·A clean current driving licence
·Good standard of personal presentation
·Ability to promote positive image of the company to the client
·Able to communicate clearly and concisely in writing with stakeholders of all levels
·Write and present timely and accurate reports in a professional manner
·Maintain accurate records of work undertaken and instructions given
·Ability to prepare specifications to tender minor works
·Energy and utility management
·Project management, effectively communicating with all relevant parties, adhering to objectives and working to strict deadlines
·Excellent time keeping skills