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Property Manager Administrator

£22000 - £32000
OTE £32000

Job Location

Our client are an extremely professional independent Estate Agency and Lettings firm and are currently looking for a high calibre experienced Property Manager to join their thriving team.
Job Role/ Description
The Property Manager is a key member of the Property Management team and is responsible for co-ordinating the administration of maintenance work, general property administration and assisting with the development of a comprehensive record and systems database.  

They will provide a key support to the Surveyors and Graduates and more particularly will deal with:
Administration of Let/ Agency Properties
·Organising annual compliance inspections such as: gas safety checks, boiler services, testing of private water supplies
·Organising fixed wiring inspections & obtaining quotations for any follow up works.
·Liaising with tenants to ensure chimneys are swept annually, septic tanks are emptied  
·Support the Surveyors with general property administration.
·Obtaining EPCs for Marketing and updating Estate’s EPC central records.
·Organising any pre-marketing checks such as asbestos management
·Sending out applications packs to potential new tenants and managing property enquiries.
·Preparing tenancy agreements and documentation for checking by surveyors.
·Preparing records of conditions for checking by surveyors
·Liaising with outgoing tenants updating utility companies, BT, oil suppliers, local authorities etc.
·Preparing and issuing Tenant Information Packs
·Visiting site to carry out meter readings, check ins/outs, possible viewings, providing access to contractors
General Duties
·Using Landmark system to maintain accurate property records at all times including updating Tenant and tenancy information.
·Ensuring paper files and other electronic folders are up to date and stored correctly at all times.
·To keep updated with forthcoming legislation changes and to assist with relevant compliance issues as appropriate.
·To attend regular team meetings
·To attend training as appropriate
Additional roles (which may be added) at a later date
·To monitor contractors’ and where applicable tenants’ insurance policies.
·To co-ordinate and maintain a list of emergency call-out telephone numbers of contractors
and services.
·Running credit and referencing checks.
·Register, update and manage tenancy deposits.
·Managing key storage and recording issue/returns – ensuring copies of keys retained.
·Maintaining Comparable database (both sales and rental)
Person / Experience Required
·Excellent MS Office skills
·Proficient in Outlook
·Strong communication skills
·Organised and motivated
·Excellent attention to detail
·Previous property and/or administration experience
Hours: Full time 5 days a week but can be flexible for the right candidate. 
Salary: £22,000-28,000 depending on experience.
For more information please contact Georgia on 07943 114 244