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Administrator

JO0000046934
£20000 - £22000
OTE £0

Job Location

Property Administrator.
One of the Cities most prestigious and highly regarded firms are looking for an enthusiastic and hardworking individual who is looking for a property administrator. You will be working from state of the art offices in Central Birmingham. The role comes with an excellent salary of £20-£22k and is a Monday-Friday role working 09:00-17:00 with an hour for lunch.
The successful applicant must be able to work well as part of a team and be willing to take on various roles within the team as and when expected. They must be able to prioritise work, multi-task and work hard whilst offering a friendly and professional service to all clients.
This is a very demanding, fast paced, deadline driven role and requires full commitment and dedication and should be treated as a career.
Experience within the property auction, estate agency or conveyancing industry is essential, together with knowledge of Microsoft packages, various databases and phone systems. Understanding of Adobe packages is also preferable.
Duties:
· First port of call for Answering the phone and dealing with queries in a professional and polite manner – with a very high volume of calls per day.
· Dealing with email enquiries and leads – with an average of 100 emails a day, with the exception of Monday mornings where there could be 400+ emails.
· Preparing Terms of Engagement – to be sent out the same day as received.
· Organising viewings – making sure keys are in and/or liaising with valuers/vendors/agents etc. and monitoring the number of interested parties.
· Chasing listing fees, terms, EPCs and ID – monitor database for all outstanding details.
· Carry out anti-money laundering checks.
· Ordering boards – making sure boards are ordered to specification and liaising directly with the board company as and when required.
· Data inputting – significant data inputting involved to be done accurately and efficiently.
· Filing & Scanning – significant filing/scanning involved to be done accurately and efficiently.
· Dealing with incoming and outgoing post.
 Answering the intercom system.
· Checking and approving remote bidding applications.
· Checking legal packs and uploading to portals.
· Audio typing.
· Creating property details and uploading to all property portals.
· Attend Auction events throughout the year – may include additional hours on Auction day, Auction week and Deadline week (no overtime paid).
· All other administrative tasks that may be required as and when – you may be expected to take on other tasks, which may become part of your job role.