Property Manager – Oxfordshire
update posted 2 months ago in Lettings and Property Management Shortlist Email JobJob Detail
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Job ID 54563
Job Description
54563
Our client seeks a Property Manager for their busy offices in Witney.
As Property Manager you will manage your own portfolio of clients liaising with landlords, tenants and contractors on a daily basis while delivering excellent customer service.
Portfolio and Tenancy Management • Manage clients, properties and tenancies within your portfolio and to ensure ARLA compliance across the entire Parkers Witney portfolio • Ensure the seamless transition from Check Out to Tenancy Start including liaising with independent inventory company and front office staff to ensure a smooth check in/out process. • Carry out physical check out at the end of tenancies where appropriate. • Carry out pre-check out visit to properties and arranging and coordinating of works to ensure properties are presented to the highest standard. • Arrange and carry out property inspections including reporting findings to the Landlord and arranging remedial works and/or follow up visits if required. • Handle deposit dispute negotiations and repayment of deposits. • Handle all correspondence with landlord’s pre and post tenancy start date. • Handle any tenancy amendments, Early Release applications, Deed of Surrender applications and ensure these are carried out efficiently and ensuring compliance at all times • Manage all tenancy renewals and secure renewal fees from Landlords. Property Maintenance • Ensuring maintenance issues are dealt with promptly with relation to the existing managed portfolio and ensure strong and prompt communication with landlords and tenants is maintained. • Ensure all data is entered correctly into the Property Management system to guarantee continuity of filing systems and property management notes are completed to track progress of maintenance issues. • Monitor contractors’ performance and progress of all maintenance issues up to point of payment of suppliers invoice to ensure all works have been satisfactorily completed for onward payment by the accounts department. • Ensure all suppliers have the required professional memberships and correct insurances in place. • Take responsibility for occasional out of hours emergency calls Compliance • Ensure that all managed properties comply with current legislation with regards to: gas safety, fire and furnishings, electrical safety, HMO’s, non-resident landlords. • Manage the process to ensure all reminders, gas safety inspections, management visits and tenancy renewals are completed on time. Arrange inventories, gas safety certificates, Electrical Certification, EPC’s and all other legal documentation to ensure that all managed properties comply with current legislation. • Manage all aspects of the running of any HMOs Additional Duties • Deal with complaints from Landlords and Tenants in line with company policy. • Handle any overflow business with regards to call handling, viewings, booking appointments etc. • Ensure that you are fully aware of and comply with all regulations for General Data Protection & Anti Money Laundering. • Informing your Line Manager of any ideas which may improve performance and efficiency. • From time to time perform duties outside of this job description reasonably requested of you. • Demonstrate high standards of professionalism at all times. • Be front of office, dealing with face to face, telephone and e-mail enquiries • Preparing internet listings • Taking and dealing with property / applicant enquiries • Keep database up to date Main Objectives: • To ensure a landlord’s experience when letting out a property is as smooth as possible • Maintain the level of service and quality standards set out by Parkers • Demonstrate high standards of professionalism, courtesy and efficiency in dealing with the public. • Manage the property portfolio in order to maximize and retain clients. • Handle all enquiries with courtesy and efficiency. • Provide careful and considerate advice as and when necessary. • To operate within the confines of the Housing Acts and Lettings legislation. • To operate to the standards set by our regulatory bodies. • To ensure the seamless journey for tenants from move in to move out.
