Our Client is seeking a Commercial Property Management Assistant to join their thriving team in Huddersfield.
GENERAL PURPOSE OF THE JOB:
Providing comprehensive administrative support to the commercial property management team, in particular, dealing ensuring the Landlords obligations are met and enforcing the tenant covenants under their lease primarily for payments and repairs. The role involves handling tenant queries, arranging repairs, chasing arrears and reporting to clients. Administering service charge budgets, year-end statements and the input of all information onto computer database WinMan. This is to include any required typing, telephone calls and general administration.
This role will assist the commercial property management team in presenting a professional service to tenants/landlords to ensure the obligations under the leases are fulfilled and the Landlords interest is protected. This will generate fee income through our management services and contribute towards the company reputation and obtaining further instructions in the future.
In addition, the role will provide support to the commercial agency department through dealing with property enquiries, undertaking viewings and maintaining records on the property database, Vebra Live.
MAIN DUTIES /KEY RESPONSIBILITIES:
-Uses electronic database (i.e. WinMan) for maintaining records of managed commercial properties, ensuring they have up to date relevant tenancy information and recording all actions that have taken place throughout the tenancy
-Receive calls from tenants and landlords relating to property matters
-Produces manual files for each new property/tenancy and archive old ones
-Issue invoices to commercial tenants for rents, service charges and insurance
-Assist in chasing commercial arrears of rent and other charges by phone and taking relevant action against the tenant for non-payment.
-Deal with enquiries for repairs, instruct appropriate contractors, check works are complete and arrange payment of the invoice
-Administer Service Charges with guidance from manager/surveyor.
-Prepare Annual Budgets
-Implement and renew contracts with suppliers for each property
-Deal with repairs and paying invoices for repairs
-Issue invoices for tenant payments
-Monitor budget on a quarterly basis
-Maintain contact with tenants on any items of large expenditure
-Reconcile the budget at Year-end and issue tenant statements
-Insurance. Deal with the renewal of annual insurance on all commercial properties, ensuring that tenders are issued at least every three years
-Obtain Public Liability Insurance for all contractors and maintain the record(s)
-Fire Alarm test at managed properties, ensuring fire risk assessments are up to date and that fire drills are undertaken twice annually
-Take and deal with enquiries from customers in respect of available properties through our commercial agency department.
-Assist in undertaking viewings on commercial agency properties
-Keep up to date the commercial agency software in respect of property enquiries and progress with sales/lettings
May be required to carry out other duties as reasonably required and directed.
This role will assist in the achievement of the objective of the Commercial Property Management Department to provide an effective service to clients for the management of their properties assisting toward the generation of fee income and furthering the reputation of the department/business.
KNOWLEDGE AND SKILLS REQUIRED:
-Ability to work on own initiative with limited supervision
-Excellent planning and organisational skills
-Must be fully computer literate, able to operate office systems to a high level of competency (although department specific software training will be given)
-Knowledge of Microsoft Word and Excel
-Ability to work as a member of a team and act upon instructions
-Sound numerical skills
-Ability to apply common sense understanding to carry out written and or verbal instructions
-Strong interpersonal skills with the ability to work at all levels and provide excellent standards of customer service
-Ability to work to tight deadlines
-Full and clean driving licence plus access to a vehicle for business use.
AMR is one of the UK's largest specialist recruiters for the Property, Estate Agency, Lettings & Property Management, Land & New Homes, Commercial Property and the Mortgage Market.
We recruit for the roles of: Branch Manager, Residential Sales Manager, Valuer, Lister, Senior Sales Negotiator, Residential Sales Negotiator, Residential Sales Progressor, Country Homes Negotiator, Senior Lettings Negotiator Lettings Negotiator, Lettings Manager, Lettings Coordinator, Letting Administrator, Property Manager, Block Manager, Regional Manager, Regional Director, Area Manager, New Homes Sales Advisor, Land Finder, Land Buyer, Surveyor, Mortgage Advisor, Mortgage Consultant, Commercial Negotiator, New Homes Sales Consultant,
We also specialise in recruiting Graduate Trainee Estate Agents for the Property industry
If this role is not suitable for you, but you know of someone that might be interested, please remember our £250 - Recommend a friend scheme (Subject to our terms and conditions)
If you have not heard from us within 5 working days please assume that you have been unsuccessful in this instance, we will also therefore not hold your data.